Employment

Qualifications

• 21 years of age
• High School Diploma/GED
• One year of experience working directly with adolescents preferred
• Ability to communicate verbally and in writing

Description of Key Responsibilities

• Supervises residents and ensures that appropriate rules and regulations are followed during on/off campus activities.
• Manages resident’s behavior that is consistent with Mindset, the merit system, residential service plans and safety plans.
• Accurately and promptly documents residents’ daily activities including allegations of abuse and neglect.
• Teaches independent living skills: housekeeping, proper manners, personal hygiene, dressing appropriately.
• Supports the philosophy that promotes strength-based, family and community-focused activities.
• Accurately dispenses monitors and records medication to residents.
• Other Duties as assigned.

Note: All applicants are subject to background and drug screening

Purpose:

To provide Forensic Medical Examinations and Evaluations to child abuse victims. This on-call position ensures that 24-hour coverage is available to child abuse survivors and they receive prompt and effective treatment. This will include a forensic medical exam, referral for prophylaxis for pregnancy and sexually transmitted diseases, photographic documentation, referrals for appropriate medical and psychological follow-up, support and participation in legal proceedings.

Qualifications

• Is a Registered Nurse with a Bachelor’s Degree and a minimum of three years of nursing experience or an Associate’s Degree with three years of nursing experience.
• Completion of a 40 hour Sexual Assault Nurse Examiner Program in accordance with the IAFN and Georgia Board of Nursing OR completion of training within three months of hire.
• Highly organized individual who is able to perform duties in an efficient and methodical manner.
• Demonstrates ability to act in a professional manner at all times as a representative of the agency.
• Is compassionate and understands the importance of personal neutrality when working a case.
• Lives within 30 minutes driving distance to Children’s Tree house to provide sexual assault examinations and interface with key community stakeholders a must.
• The ability to handle highly sensitive issues a must. .
• Maintain malpractice insurance ($1,000,000/$3,000,000)
• Maintains current Georgia State License as a Registered Nurse or Nurse Practitioner. (Renewed Licenses must be presented to Program Coordinator annually.)
• Maintains current certification in CPR for Healthcare Providers.

Key Responsibilities

• Ensures that survivors receive prompt, proper, and effective treatment through the in-house Forensic Medical Examination clinic.
• Perform a complete physical and forensic evidence collection examination including head-to-toe assessment for trauma, detailed genital examination, forensic specimen collection and documentation, including photography.
• Maintain chain of custody for collected forensic evidence.
• Promotes Forensic Medical Program to law enforcement, the Department of Family and Children’s Services, the District Attorney’s Office and local Emergency Departments through in-services and trainings, mailings, and phone contact.
• Collects evidence from sexual assault survivors as part of the sexual assault response team, provides prophylactic treatment following the established medical protocol and provides nursing care as regulated by the Georgia State Board of Nursing and SANE policies and procedures.
• Staff cases with Victim Advocates to refer to medical resources specific to case findings.
• Maintains accurate files on all clients served by SANE.
• Maintain professional standards that do not create conflict of interests with employment or patient care, including patient and medical record confidentiality while maintaining HIPAA and protocol standards.
• Completes quarterly and year-end reports to be submitted to funding sources.

Expectations
• Demonstrates knowledge of the psychological and emotional forces affecting survivors of sexual assault and their significant others.
• Demonstrates the ability to exercise sound judgment when evaluating situations and making independent decisions in a crisis filled atmosphere.
• Demonstrates the ability to communicate verbally and in writing with a knowledgeable manner.
• Is familiar with all materials and equipment required for procedures performed at SANE and adheres to all Policies and Procedures.
• Other duties as assigned

The SANE may expect
• To receive ongoing training opportunities to ensure best practices are followed.
• To be considered a valued team member of the Multi-Disciplinary team representing the medical discipline.
• To be accompanied by a professional victim advocate when a forensic examination is performed and while she/he is on call.
• To have a nonjudgmental, open-door policy for addressing personal and professional issues related to SANE practice.
• To be provided with educational offerings within the SANE program in areas of interest and need.
• To have post-event counseling and debriefing available for law enforcement and team members.

I. Qualifications

• Bachelor’s Degree in Social Services
• One (1) year experience working with children/adolescents
• Ability to communicate verbally and in writing in a professional manner.
• Desirable to have a keen understanding of positive peer culture and/or has worked in an agency that utilizes this method, and is able to demonstrate these techniques

II. Organizational Relationships and General Description

• Works under the direct supervision of the Program Director.
• Works closely with all departments and stakeholders.

III. Description of Key Responsibilities

1. Case Management.

• Prepares and maintains a permanent and organized filing system of clients’ case records per TCYFS, COA, DJJ, MAAC, ORCC, and DFCS regulations within 24 hours of admission to the program. Files are regularly updated with required information.
• Files progress notes and other documents within 10 days of receipt unless documents have been revised and/or removed from files, and then within 24 hours.
• Communicates with  Residential Placement Specialists, case managers, parents/guardians, and family members effectively as seen in complete and timely documentation of correspondence log, 30 day service plan reviews, 90 days service plan review, case panel reviews,  DJJ, MAAC , and DFCS utilization reviews.
• Ensures DJJ, DFCS & GAScore summaries are completed by the 10th of each month.
• Ensures that Discharge Statements are completed (on Kaleidacare) and signed at time of discharge, as well as discharge summaries.
• Ensures that Discharge Summaries are completed and signed within fourteen days of discharge.
• Attends and actively participates in DJJ, MAAC, OPM and DFCS utilization reviews, Case Panel Reviews, 30 day service plan reviews, 90 days service plan reviews.
• Begins discharge planning at time of admission; discusses plans with clients, parents/legal guardians, families, custody holders/caseworkers and Residential Placement Specialist; utilizes service plans to monitor discharge plans.

 2.  Participate with resident polygraphs.

• Comes prepared to polygraph exams of clients with completed psycho-social history.
• Ensures full documentation of questions asked of clients on inter-disciplinary notes before and after exam and relay to interdisciplinary team.
• Informs interdisciplinary team, parent/legal guardian, case manager, etc. of polygraph results.
• Completes follow-up documentation if warranted (i.e. mandated child abuse report).

3. Participates with on-call schedule.

• Responds within ten (10) minutes and document every call immediately.
• Provides assistance as needed.
• Completes documentation/charting per TCYFS policies and procedures.

4.  Facilitates Residential Service Team meetings.

• Formulates interdisciplinary team meeting agenda.
• Facilitates interdisciplinary team meetings effectively to review all caseloads/units.
• Completes Master Residential Service Plans along with clients, parents/legal guardians, family members, case managers and Interdisciplinary Team members.  Facilitates ongoing review of residents’ residential goals.
• Revises and distributes Monthly Residential Service Plans to clients, parents/legal guardians, case managers and residential placement specialists.
• Develops Residential Safety/Emergency Plans as needed along with clients, parents/legal guardians, family members, case managers and Interdisciplinary Team members.
• Encourages and empower clients, parents/legal guardians and family member’s to take an active role in the service planning process.

5.  Staffing or Service Plan Reviews.

• Facilitates meetings with Case Managers/Probation Officers, Parents/Legal Guardians, Family Members and Clients to review resident status:
• Facilitates 30 day service plan review of clients upon admission.
• Facilitates first 90 day service plan review and then in 90-day increments thereafter until discharge.
• Completes monthly DJJ, RBWO, MAAC & GAScore Report.

6. MAAC weekly reports.

• Provides written updates on MAAC residents.
• Provides MAAC weekly reports to Admissions Director by noon on Tuesday.
• Use format provided by Admissions Director.
• Reports all critical (ORCC) incidents to MAAC and the Admissions Director.

 7.  Conducts Quarterly Internal review/audit of AESH RBWO charts as required.

• Schedules an audit with the Coordinator of the program you are auditing during the months of January, April, July and October.
• Completes audit tool(s) of charts audited.
• Copies all completed audit tool(s) and submits a copy to the Program Coordinator and PQI Director by the 8th of the next month.
• Documents noticeable concerns and/or recommendations and submits to PQI Director by the 8th of the next month.

8. Promotes placement stability and permanency through case management and child visits (DFCS youth).

• Have a face to face visit every month with every child (2/month for Fulton/DeKalb youth).
• Focus on case planning goals related to safety, permanency or well being.
• For new admissions, conduct a face to face visit within the week (24 hours for Fulton/DeKalb and weekly for the first 8 weeks).
• Submits required documentation of visits within 48 hours to DFCS caseworker.

9.  Facilitates development of residential service plans.

• Completes 30 day assessment.
• Utilizes intake information, 30 day assessment, psychiatric evaluation and staff/resident input to complete service plan for residents on caseload.
• Ensures all required signatures are obtained.
• Ensures service plans are reviewed “as needed” or at least every 3 months.
• Attends weekly interdisciplinary team meetings and BIC meeting to discuss clients.

10.  Ensures medical needs of clients are met.

• Sets up medical chart at admission.
• Doctors’ appointments scheduled per regulations and transportation coordinated.
• Ensures medical forms (consult forms, etc.) are completed and filed. Orders/reorders prescribed medications.

11.  Assists where needed to support team.

• Provides assistance in the cottage when the supervisor is out; in  areas of day to day activities and emergencies.
• Helps train new HSP’s.
• Liaison between assigned residents and mental health.
• Assists, monitors and assures that any gaps between services are addressed and had respect of the staff she may be supervising or mentoring.

I. Qualifications

• Bachelor’s degree in Accounting and Master’s degree in Business-related    discipline
• CPA preferred
• Five (5) years’ work experience in an accounting environment

II. Organizational Relationships and General Description

• Reports to Director of Financial Services
• Provides supervision to Accounting Coordinator and Financial Coordinator
• Interacts with Finance department staff, Leadership Team, Program Coordinators and TCYFS Board

III. Description of Key Responsibilities

Coordinates General Ledger entries and the compilation of Financial Statements.

• Reviews and reconciles all Balance Sheet accounts on a continuous basis
• Works with Payroll/Benefits Coordinator to ensure related General Ledger accounts are reconciled
• Prepares and records payroll-related accrued expenses
• Works with Grants Accounting Coordinator to ensure all monthly grant revenue is recorded accurately and timely
• Works with Accounts Payable Coordinator to ensure invoices are coded properly and accurately posted to the General Ledger
• Works with Revenue Coordinator to ensure all revenue is recorded accurately and timely
• Reviews all accounting transactions for propriety and provides Director of Finance support for questionable items

Assists Director of Financial Services in compiling monthly Financial Statements and performs related monthly and year-end tasks.

• Reconciles all bank accounts and submits to Director of Finance for review
• Prepares monthly schedule identifying details of Balance Sheet accounts to Director of Finance
• Maintains detailed schedule of restricted funds
• Distributes Financial Statements and consults with Program Directors and Coordinators

 Assists Director of Financial Services with annual audit and preparation of tax return

• Prepares schedules as needed for the external auditor(s)
• Verifies and submits to Director of Finance all proposed audit adjusting entries
• Ensures Audited Financial Statement(s) reconciles with internal statement(s)
• Provides additional schedules as needed for tax return

Supports agency budget and reporting process.

• Prepares and distributes budget preparation schedule
• Prepares and distributes preliminary budgets to Program Directors and Coordinators
• Consults with and assists Program Directors and Coordinators with preparation of the individual program budgets
• Coordinates and consolidates program budgets to finalize total agency budget
• Presents final budget to TCYFS Executive & Finance Committee
• As requested, assists Director of Finance in presenting budget to and obtaining approval from TCYFS Board of Directors

Assists Director of Financial Services in preparation of annual Cost Report

• Ensures Cost Report is accurately completed and submitted by DHS deadline
• Attends training associated with Cost Report preparation

Tracks and analyzes Health Insurance activity

• Ensures employee health insurance premiums are accurate and properly documented
• Ensures health insurance claims are accurately tracked and recorded
• Prepares and submits for approval to Director of Finance a monthly reconciliation of health insurance bank account
• Tracks and records Flexible Spending Account transactions
• Prepares and submits for approval to Director of Finance a monthly reconciliation of FSA bank account

I. Qualifications

• Bachelors Degree in Accounting
• 0 – 2 years OF Accounting work experience.

II. Organizational Relationships and General Description

• Reports to Director of Financial Services.
• Works closely with, Senior Managers, Community Services Managers, Account Payable Coordinator, Admissions Coordinator, and all other staff as needed.

III.  Description of Key Responsibilities

General Summary:  Under general supervision processes Accounts Receivables/Billings for the agency. Makes deposits to financial institution(s).  Assists Director of Financial Services in compiling monthly financial statement and annual budget.  Performs related month and year-end financial duties.  Maintains AR files and records.

1. Annually plans and coordinates agency budget.

• Schedules budget timeline.
• Prepares and distribute budget schedule and budget package to Directors.
• Prepare preliminary budget utilizing Directors budget submission and return preliminary budgets to Directors.
• Finalize budget after receiving final input from Directors.
• Review proposed budget with Director of Finance and Executive Management Group as requested.

2. Coordinate with Program Directors/Coordinates as appropriate the preparation of grants and related budgets.

• Correspond with Program Directors/Coordinators to obtain appropriate budget forms and other needed documents in preparation of Grants Budgets.
• Prepare in consultation with appropriate program personnel Grant Budgets meeting all specifications and required limitations.
• Submit final budget and other related documents to Director of Finance and Program Personnel for review, approval and submission with Grant.

3. Ensures all Grants are accurately and timely recorded.

• Obtain appropriate forms for submission of data to retrieve funds.
• Coordinates preparation and timelines of fund retrieval submission with appropriate personnel.
• Accurately and timely submit funding request to Grantor to maximize funds for the Grant. Ensure expected funds are properly recorded in financial statements.

4. Coordinate Food Service billing and reporting.

• Prepare Food Service reports to DOE.
• Input required data to Doe on-line reporting system.

5. Coordinates DOE Education reporting.

• Prepare Education budgets for submission to appropriate school board personnel.
• Prepare and submit to appropriate school board personnel monthly reports of education expenses as budgeted.
• Monitor and coordinate collection of funds received from DOE and/or Board of Education.

6. Performs audits of General Ledger Accounts

• Works with Payroll/Benefits Coordinator to ensure related General Ledger Accounts are reconciled.
• Works with Accounts Payable Coordinator to ensure related General Ledger Accounts are reconciled.
• Reviews all transactions for propriety and provides Director of Finance support for questionable items.

7. Assists Director of Financial Services in compiling monthly financial statement. Performs related monthly and year-end duties.

• Reconciles all bank accounts and balance sheet accounts.
• Prepares monthly schedule identifying details of balance sheet accounts for Director of Finance.

8. Assists Director of Financial Services with annual audit and tax return.

• Prepares schedule as needed by the auditor.
• Analyses General Ledger Accounts to ensure accuracy.

I. Qualifications

•  21 years of age.
• High School diploma or GED required; Associate degree in Human Resources or Business preferred.
• Two years’ experience as a Human Resources Generalist required, preferably in a non-profit or public sector environment.
• Must have general knowledge of employment laws and practices.
• Excellent computer skills in a Microsoft Windows/Office and Adobe environment. Must include Excel and demonstrated skills in database management and record keeping.
• Effective oral and written communication skills.
• Excellent interpersonal skills.
• Evidence of the practice of a high level of confidentiality.
• Excellent organizational skills.

II. Organizational Relationships and General Description

• Reports to Director of Human Resources
• Serves as back-up to Payroll/Benefits Coordinator
• Interacts with all staff

III. Description of Key Responsibilities

1.  Manages recruitment and selection process for exempt and nonexempt employees and interns using standard recruiting and hiring practices and procedures.

• Ensures Personnel Requisitions are received in for each vacant position.  Reviews PR for accuracy and completeness.
• Prepares internal and external job postings/advertisements for recruiting agency wide.  Keeps job postings on TCYFS website current.
• Reviews applications and resumes for job candidates.
• Ensures employee selection process is performed in a timely manner and in accordance with legal requirements.
• Schedules pre-hire physical and drug screens.
• Completes new hire reporting to GA and AL New Hire system and employee information from form I-9 to E-Verify system within prescribed timeframes.
• Requests, verifies and documents results of pre- and post-hire background checks (MVR, DHS/DJJ fingerprints, OPM safety checks) within prescribed timeframes; Uploads OPM safety checks into GA+Score at hire; monitors and updates safety checks before the annual expiration date per RBWO Minimum Standard.

2. Coordinates employee annual Performance Appraisal agency wide.

• Sends PAI’s to evaluating supervisors one month in advance of upcoming employee anniversary/appraisal date.
• Ensures PAI’s are completed with all signatures in a timely manner.
• Maintains current database for PAI’s agency wide.
• Maintains current database for Job Descriptions agency wide.

3.  Processes new and existing employee’s paperwork.

• Completes new employee processing checklist on first day of employment.  Signs up new employees for benefits as part of initial orientation.
• Ensures new employee HR files are completed within one week, including a shadow file for GICH employees.
• Ensures all necessary paperwork is submitted to Payroll within one week of hire.
• Enters Employee Status Form changes in Abila/MIP HR Management and ADP/Microix time keeping databases.

4.  Serves as certified user of DDS Bulk MVR online system.

• Ensures DDS-18, Request for Motor vehicle Report is completed accurately and entered into the DDS Bulk MVR online system in a timely manner.
• Maintains a Bulk MVR log, recording all MVR’s requested with pertinent information per the DDS Bulk MVR Security Affirmation.

5.  Maintains Personnel Records agency wide.

• Maintains agency personnel records according to COA, RCC, OPM and DJJ standards and Twin Cedars’ Human Resources procedures.  Performs Internal Quarterly Audit on 10% of HR employee files.  Reports findings to Director of HR and submits audit reports to PQI Director.
• Maintains employee medical files according to HIPAA standards.

6.  Assists with development of the Human Resources department

• Assists with the development and administration of programs, procedures and guidelines to help align the agency’s workforce with its’ Strategic Plan.
• Participates in developing department PQI goals and objectives.
• Participates in staff meetings and attends other meetings and seminars.

7.  Assists Director of Human Resources with Employee Relations activities/HR    Management issues.

• Acts as resource to staff in regards to HR issues and advises them according to Human Resources Policies and Procedures.
• Assists with employee communication and feedback through such avenues as company meetings, suggestion programs, employee satisfaction surveys, newsletters, employee focus groups and Intranet use.
• Coordinates employee relations activities in a timely and efficient manner.

8. Provides back-up to Payroll/Benefits Coordinator.

• Ensures that time is entered correctly.
• Enters hours/salary information.
• Generates payroll reports.
• Prints checks.
• Distributes completed payroll signature sheets to supervisors.
• Signs up all new full time employees for applicable benefits.
• Assists with annual Open Enrollment meetings

9.  Prepares HR reports as needed.

• Prepares weekly Staff Vacancy report for Executive Director, Director of HR and Program Directors weekly.
• Prepares monthly New Hire and Termination reports for Training Coordinator and Director of HR.

10.  Assists with routine administrative duties.

• Answers calls as necessary.
• Handles clerical overflow for Human Resources Department.
• Makes copies as required.

Qualifications

•         21 years of age
•             High School Diploma/GED
•             One year of experience working directly with adolescents preferred
•             Ability to communicate verbally and in writing

Description of Key Responsibilities

1. Supervises residents and ensures that appropriate rules and regulations are followed during on/off campus activities.
2. Manages resident’s behavior that is consistent with Mindset, the merit system, residential service plans and safety plans.
3. Accurately and promptly documents residents’ daily activities including allegations of abuse and neglect.
4. Teaches independent living skills: housekeeping, proper manners, personal hygiene, dressing appropriately.
5. Supports the philosophy that promotes strength-based, family and community-focused activities.
6. Accurately dispenses monitors and records medication to residents.
7. Other Duties as assigned.

Note: All applicants are subject to background and drug screening

3. Accurately and promptly documents residents’ daily activities including allegations of abuse and neglect.
4. Teaches independent living skills: housekeeping, proper manners, personal hygiene, dressing appropriately.
5. Supports the philosophy that promotes strength-based, family and community-focused activities.
6. Adheres to all PREA standards.
7. Other Duties as assigned.

Minimum Qualifications

1. High School diploma
2. Bachelors Degree in Social Services or related field preferred
3. 21 years of age or older
4. Two to five years’ experience working with adolescents, preferably in a group setting
5. Ability to communicate verbally and in writing

Key Responsibilities

1. Supervises Residential Life staff under the direction of the Residential Life Coordinator
2. Conducts routine residential setting responsibilities
3. Assists with development of residential service plans
4. Orients new residents to campus
5. Conducts weekly reviews of MAR to ensure accuracy
6. Coordinates monthly client surveys
7. Manages resident’s behavior that is consistent with Mindset, the merit system, residential service plans and the safety plans
8. Ensure all documentation completed by staff before leaving shift
9. Accurately administers, monitors and record medication to residents
10. Teaches independent learning skills: Housekeeping, proper manners, personal hygiene, dressing appropriately
11. Supports the philosophy that promotes strength-based, family and community-focused activities
12. Ensures the cottage is in compliance with ORCC daily

Qualifications

• High School diploma/GED requires; post-secondary vocational training desired
• Two (2) years relevant general building repair and maintenance experience required

Organizational Relationships and General Description

• Reports to Assistant Program Director and Maintenance Supervisor
• Interacts with contractors, visitors and staff

Description of Key Responsibilities

•  Under close to general supervision, performs simple construction, repairs and preventive maintenance to buildings and related fixtures, hardware, equipment, devices and vehicles. Drives company vehicle to pick up required parts and supplies. Performs assigned grounds maintenance duties.

1. Performs simple carpentry, plumbing, electrical, painting and preventive maintenance tasks. Completes simple renovation and construction projects.
2. Maintains fire safety and security systems. Inspects fire safety and security systems on a routine basis. Oversees inspection, maintenance and repair of fire and security systems by licensed contractors.
3. Uses and maintains tools, supplies, materials and equipment in a secure, safe, clean and orderly manner.
4. Responds to routine and emergency requests for repairs and maintenance. Addresses Maintenance Requests within established standard of promptness. Contacts Assistant Director or Maintenance Supervisor regarding emergency situations according to established protocol. Procures required parts and supplies at selected vendors. Submits receipts to Administrative Assistant and/or Finance within established timeframes.
5. Maintains required records and logs.
6. Performs simple vehicle maintenance on agency vehicles. Conducts regular PM check on assigned vehicles. Maintains required vehicle inspection records and mileage logs.
7. Follows all safety policies.
8. Oversees contracted grounds maintenance and janitorial services at assigned facility.

Qualifications

Bachelor’s degree in Social Services or related field preferred.
Prior experience in volunteer management.
Prior Case Management and/or marketing experience a plus.
Must be willing to work non-traditional hours.
The ability to handle highly sensitive issues a must.

Key Responsibilities

1. Responsible for volunteer recruitment and retention.
2. Conducts/Assist in volunteer pre-service training.
3. Responsible for coordination and supervision of all volunteer efforts.
4. Coordinates referrals from DHR/Family Court.
5. Reviews and edits Volunteer’s court reports to ensure accuracy and content.
6. Provides information for monthly CASA e-newsletter for volunteers & stakeholders to stay aware of program activity and community outreach.
7. Maintains confidential files for Volunteers and children.
8. Coordinates and collaborates with all CASA and Twin Cedars staff to accomplish programmatic goals.